Internship - Reception & Office Management

About Alta Ares

Alta Ares is a deeptech startup founded in 2024, building real-time AI for defense operations (ISR, C-UAS). Our primary clients are NATO-aligned militaries, with regular deployments during live exercises. Raised €2M pre-seed in May 2025

Products include:

• Real-time AI ISR module deployable on drones and tactical platforms
• Counter-UAS solution enabling autonomous drone takeover under GNSS-denied environment
• Full-stack MLOps platform for training & deploying military-grade AI models
• Data fusion and trajectory prediction

Position details

• Location: Paris (75008), France
• Reports to: Operations / Office Management
• Contract: Internship for 6 months
• Compensation: ~€630 per month

Role & Mission

Front Office & Reception

• Visitor Experience: Welcome visitors, partners, and candidates, ensuring a professional and smooth reception experience aligned with the company’s standards.
• Communication: Act as the first point of contact for guests and direct them to the appropriate team members.
• Administrative Support: Maintain accurate records and manage the biodata database for visitors, candidates, and internal administrative needs.

Office Operations

• Office Coordination: Support the daily organization of the office to ensure a smooth and efficient working environment for all teams.
• Mail & Logistics: Manage incoming mail, packages, and deliveries, ensuring proper distribution to internal teams.
• Meeting Spaces: Prepare and organize meeting rooms and collaborative spaces, ensuring they are ready for internal meetings, candidate interviews, and partner visits.

Vendor & Facilities Management

• Service Providers: Coordinate with external service providers (cleaning, maintenance, supplies, etc.) and ensure smooth service delivery.
• Office Logistics: Support inventory management and ensure the office remains well equipped and organized.
• Operational Support: Assist the operations team with general office management tasks and ad-hoc administrative projects.

Candidate profile

Education: Student in administration, management, hospitality, or a related field.

Organization: Strong attention to detail and ability to manage multiple administrative tasks simultaneously.

Communication: Professional demeanor and excellent interpersonal skills when interacting with visitors, employees, and partners.

Reliability: High level of responsibility and discretion when handling administrative information.

Autonomy: Ability to take initiative and ensure daily operational tasks are completed efficiently.

Languages: French and English required.

Skills & Values

European & Technological sovereignty

Rigor & Audacity

Pragmatic, Field-Oriented Innovation

Resilience in Extreme Conditions

What We Offer

• Learning: Exposure to the daily operations of a fast-growing deeptech startup.
• Responsibility: Real ownership over the reception and organization of the office environment.
• Environment: Work alongside a passionate and ambitious team operating at the intersection of AI, defense, and technology.
• Mission: Contribute to building the operational backbone of a company supporting European technological sovereignty.