Corporate Executive Assistant

Position Summary The Corporate Executive Assistant to the CEO provides high-level administrative and strategic support to the Chief Executive Officer. This role requires exceptional organizational skills, discretion, business acumen, and the ability to manage complex priorities in a fast-paced corporate environment. The Executive Assistant serves as a trusted partner to the CEO, ensuring seamless daily operations and effective executive decision-making support.

Key Responsibilities

Executive Support

● Manage and optimize the CEO’s complex calendar, scheduling meetings, appointments, and travel.

● Coordinate domestic and international travel arrangements, including detailed itineraries.

● Prepare briefing materials, agendas, presentations, and reports for executive meetings.

● Screen and prioritize incoming communications, responding or escalating as appropriate.

● Act as gatekeeper and liaison between the CEO and internal/external stakeholders.

Strategic & Operational Support

● Support strategic initiatives by conducting research, preparing summaries, and tracking action items. ● Coordinate board meetings, executive leadership meetings, and investor communications.

● Draft, edit, and proofread correspondence, speeches, and internal communications.

● Assist with special projects, ensuring timelines and deliverables are met.

● Maintain strict confidentiality of sensitive corporate information.

Relationship & Stakeholder Management

● Build strong relationships with senior leadership, board members, clients, and partners.

● Represent the CEO’s office with professionalism and diplomacy.

● Facilitate cross-functional communication to support alignment and execution of company priorities.

Administrative Excellence

● Maintain organized digital and physical filing systems.

● Process expense reports and oversee budget tracking for the executive office.

● Identify and implement process improvements to enhance executive office efficiency.

Qualifications

● Bachelor’s degree in Business Administration or related field preferred.

● 5–10+ years of experience supporting C-level executives, preferably a CEO.

● Exceptional written and verbal communication skills.

● Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

● Strong project management and organizational skills.

● High emotional intelligence and sound judgment.

● Ability to thrive in a fast-paced, high-pressure corporate environment.

● Absolute discretion and integrity when handling confidential information.

● English and French

Core Competencies

● Strategic Thinking

● Executive Presence

● Problem Solving

● Time & Priority Management

● Attention to Detail

● Proactive Mindset

● Professionalism & Confidentiality Reporting Structure Reports directly to the Chief Executive Officer Location: Paris