Executive Assistant

Team and scope

The Executive Assistant will support and report to the CEO

The role requires smooth coverage with significant exposure to:

• Investors,

• Board members,

• Strategic clients,

• Critical and urgent internal topics.

Culture at Spendesk

At Spendesk, performance is driven first and foremost by the quality of people and mutual trust.

The culture is defined by:

• a high level of intellectual and operational rigor,

• strong trust-based relationships between leadership and teams,

• a fast-paced, ever-changing, sometimes ambiguous environment,

• an obsession with prioritization and real impact,

• a close-knit team that also knows how to celebrate success.

This role is for someone who thrives at the heart of the action and enjoys creating time, clarity, and impact for highly solicited executives.

The role

The Executive Assistant will play a key, highly exposed, and cross-functional role .

This is a role requiring equal excellence in executive partnership.

This role comes with a high level of trust and authority to act on behalf of the executives, including pushing back on internal and external requests when needed.

Key Responsibilities

Calendar management & prioritization

• Ownership of extremely dense calendars, including: investors, boards, fundraising, strategic clients.

• Continuous arbitration with strong critical thinking.

• Ability to push back on non-essential meetings rather than filling the calendar by default, and protect executive time as an absolute priority.

Preparation, briefing & follow-up

• Translating ad-hoc requests into: calendar blocks, reminders, concrete next actions.

• Post-meeting follow-ups and reminders when needed.

Travel & international coordination

• Organization of travel across Europe.

• Close coordination with international teams.

Internal & external interface

• Natural point of contact for executive-related topics.

• Interaction with: investors, boards, partners, high-stakes clients.

• Representing the executives with a very high level of professionalism and discretion .

Key challenges

• Quickly understanding the executives' true (sometimes unstated) priorities.

• Operating in an environment that is:

  • International,

  • Extremely fast-paced,

  • Occasionally unpredictable.

• Finding the right balance between:

  • Availability,

  • Time protection,

  • Anticipation.

• Being autonomous and proactive without over-escalating.

• Building smooth and effective working relationships with highly exposed executives.

What we're looking for

This role is best suited for someone who enjoys making tough calls, saying no when needed, and operating as a trusted extension of the executives while also taking pride in creating an exceptional workplace experience. You're equally energized by managing a CEO's board schedule and designing an inspiring office event.

Experience

• ~5 years of experience minimum .

• Strong background supporting executives in demanding, fast-paced environments.

• Experience in a startup / scale-up tech environment is highly valued.

• Track record of successfully managing multiple high-priority workstreams simultaneously.

Mindset and soft skills

• Excellent critical thinking and judgment.

• Strong ability to prioritize without constant direction.

• Autonomous, proactive, and highly reliable.

• Calm under pressure and absolutely discreet.

• Exceptional interpersonal intelligence.

• Detail-oriented with strong organizational skills.

• Comfortable wearing multiple hats and switching contexts quickly.

• Strategic thinker who can also execute flawlessly on operational details.

International exposure and languages

• Comfortable working across multiple time zones.

• Fluent / bilingual English and French is mandatory.

Tools and mindset

Excellent command of:

• Google Workspace,

• Slack,

• Notion.

• Fully comfortable in a digital-first, tech-driven environment.

• Ability to quickly adopt new tools and platforms.

As we are an international team, please submit your application and CV in English.

About Spendesk
Spendesk is the AI-powered spend management and procurement platform that transforms company spending. By simplifying procurement, payment cards, expense management, invoice processing, and accounting automation, Spendesk sets the new standard for spending at work. Its single, intelligent solution makes efficient spending easy for employees and gives finance leaders the full visibility and control they need across all company spend, even in multi-entity structures. Trusted by thousands of companies, Spendesk supports over 200,000 users across brands such as Payfit, Accor, Welcome to the Jungle, Swile, Big Mamma, Malt and Yousign. With offices in the United Kingdom, France, Spain and Germany, Spendesk also puts community at the heart of its mission.

For more information:

About our people & culture
We believe that people do their best work when they’re given the freedom to thrive and grow. That’s why liberation is at the core of everything we do. We empower Spendeskers to take ownership of their work, to navigate ambiguity, and seize every opportunity. Spendeskers come from all over the world (35+ countries and counting!) but we have plenty in common: we're bold, ever-curious, committed to kindness, and tackle every challenge with a positive mindset.

About our benefits
Our culture is built on trust, empowerment, and growth — with benefits to match!

• Flexible on-site policy : 4 days per month remote (non-accumulative) and 3 full weeks remote per year (non-consecutive)

• Lunch 60% funded by Spendesk (Swile Card)

• Alan Premium health insurance

• A Gymlib pass to let off steam after a productive day at work

• Access to Moka.care for emotional and mental health wellbeing

• Latest Apple equipment

• Great office snacks to fuel your day

• A positive team to work with daily!

Diversity & Inclusion

At Spendesk, we're committed to fostering an environment where all differences are encouraged, supported and celebrated. We're building our culture for everyone, with everyone. Our goal is to attract and build a diverse, equal and inclusive team, where everyone feels welcome and we truly embrace and