Executive Assistant

Are you ready to lead and innovate in a dynamic, patient-focused biopharmaceutical company?

Ipsen is a growing global specialty-driven biopharmaceutical company focused on innovation and specialty care. We aim to make a sustainable difference by significantly improving patients’ health and quality of life, providing effective therapeutic solutions for unmet medical needs through differentiated and innovative medicines in Oncology, Neurosciences, and Rare Diseases.

Why Ipsen?

• Patient-Focused : The patient is at the heart of everything we do, and improving their outcomes is the deliverable of every strategy.

• Employee Care : We care for our employees, who are the ambassadors making a real difference.

• Bold Leadershi p: We attract and develop bold, agile, entrepreneurial individuals who take full ownership of their decisions.

• Growth Opportunities : We offer a wealth of fulfilling challenges and growth opportunities in a fast-moving, game-changing organization.

About the Role:

The Executive Assistant will provide high-level, proactive organizational and coordination support to SVP/team and acts as the central coordination point for the department.

This role is pivotal in streamlined and efficient operations across multiple teams, effective communication, and the successful execution of strategic and operational priorities within the Oncology’s team.

Key Responsibilities

Provide effective operational support to the Oncology Global Medical team with a strong focus on budget management:

• Ensure accurate and timely closing month/quarter end
• Prepare quarterly forecasts
• Monthly analyse of the figures with the controlling to identify gaps versus expected phasing

• Operational processing of purchase requisitions and purchase orders.
• Organising paperwork and contract signatures.
• Set up of new suppliers working closely with Ipsen Procurement.
• Working closely with team members on goods receipting and tracking budget spend.
• Maintaining and updating accurate records to keep track of status and progress.

Provide effective administrative support to the Oncology Global Medical team with a focus on:

• Coordination and set up of leadership meetings, managing logistics and ensuring agendas and corresponding documentation are available and distributed.
• Attend key meetings and take minutes as needed.
• Management of diaries and scheduling of meetings.
• Coordinate with administrative support staff across the wider Ipsen team.
• Manage travel, calendar and visitor logistics (including itineraries).
• Review and gain approval for expenses.

The individual will be expected to:

• Learn functional aspects of the business to help support organisation requirements.
• Provide highly proactive communication and organisation skills, engaging and supporting stakeholders to meet operational deadlines.
• Proactive engagement with staff & key stakeholders, across and outside of the business to help drive forward the Department in line with Ipsen’s strategy.
• Supporting timely delivery of project activities.
• Support preparation of business documentation.
• Support current processes and continuous improvement activities.

Qualifications

• GCSE/A Level (or equivalent) with degree or appropriate administrational qualification
• Strong experience as in either Administrative support for Director levels and/or Finance & Procurement administration roles
• Experience within Pharmaceutical Industry
• Experience of planning and executing events
• Experience in communicating with stakeholders at all levels within a large organisation
• Experience working with systems such as: Adobe Sign, Ariba, SAP, Concur
• Ideally experience working in the Pharmaceutical sector
• Fluency in English

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