Bid & Project Manager - EU & NATO (H/F)
- Screen and qualify opportunities with your sales director; prepare bid/no-bid decisions with risks, resources, and price on the table
- Break each tender down (NATO IFB or RFQ, EU call, RFP for a Nation through EU-NATO platforms such as NSPA or SAFE joint procurement) into a compliance matrix, a bid plan and clear owners
- Write and assemble the management, technical and compliance volumes with Engineering, Product, Finance and Legal
- Organise the review gates and prepare the final price review with Finance; submit complete, compliant and on time, every time
- Run the clarification rounds and support your sales director in negotiations through to contract signature
- Master NSPA and NCIA procedures: Source File registration, declarations of eligibility, notifications of intent, IFBs and RFQs, basic ordering agreements and framework contracts
- Run EU grant proposals (European Defence Fund, EDIP): Funding & Tenders portal, consortium building, Part A and Part B, lump-sum budgets
- Track national procurement rules and partners on the Eastern Flank through EU-NATO (Poland, Romania, the Baltic States...), e.g. via NSPA or SAFE joint procurement
- Build and maintain the bid library: company documents, CVs, past performance, standard answers, templates
- Turn each award into a project: kick-off, plan, milestones, risks, budget and change control
- Coordinate engineering, production, demo and logistics teams, and partners, to deliver what we promised when we promised it
- Own customer reporting, deliverables and acceptance (FAT/SAT), with the documentation trail for invoicing and audits
- Run several projects in parallel, each at a different stage
- Set the bid and project rhythm for the team: calendar, gates, templates, dashboards
- Review the status of every live bid and project weekly with your sales director: deadlines, compliance, risks, resources needed
- Run lessons learned after every bid, won or lost
- 5+ years in bid, proposal or project management in defence, aerospace or security
- Proven record of compliant, on-time submissions to NATO agencies, EU programmes or European ministries of defence, several of them in parallel
- At least one defence contract delivered from award to acceptance
- Scale-up or lean-team experience is a significant advantage; prime experience is welcome if you want more breadth and speed
- Rigorous and precise compliance is binary; in defence, the margin for error is zero
- Built for parallel work you run several bids and projects at once, prioritise hard and never drop the ball
- Committed you own the outcome, not just your part of it; submission peaks are part of the job and you plan for them
- Calm under pressure fixed deadlines, late amendments and competing requests do not throw you
- A clear writer structured, scoreable English; you turn engineering input into compliant answers
- A leader without authority you get engineers, Finance, Legal and partners to deliver on time
- Technically curious you understand how sensors, effectors, C2 and AI fit together, or you learn it fast
- Discreet and trustworthy you handle sensitive commercial and defence information as a matter of course
- Mission-driven you care about European security, not just the job title
- APMP, Shipley, PMP, PRINCE2 or IPMA certification
- Experience on a European Defence Fund or EDIP consortium, or with NSPA/NCIA procurement
- A background in a NATO agency, the EDA or a ministry of defence, or military service (officer or NCO)
- Knowledge of C-UAS, air defence, ISR or drones
- Export-control experience (French export licensing, EU dual-use rules)
- This position will require applying for a NATO personnel security clearance; it is therefore open to nationals of EU Member States that are also NATO members, and the hire is subject to the clearance procedure
- Professional English, written and spoken (C1) is mandatory
- French is a strong plus
- Polish, Romanian, Lithuanian or Ukrainian is a plus
- Regular travel to NATO agencies (Brussels, Luxembourg, The Hague), EU institutions, and to demos and acceptance tests across Europe
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