Administrative Specialist

At myPOS, we’re all about helping businesses grow and get paid. We make payments simple, smart, and accessible for everyone, but we’re more than just payment solutions—myPOS is a partner in growth. From free multicurrency accounts to powerful e-commerce tools, we’re here to support business owners of all sizes and everyone out there who dreams of starting their own business.

As we are expanding our team, we’re looking for an A dministrative Specialist to help us make a real difference in the Fintech industry. Ready to join us and shape the future of payments? Let’s make it happen!

About the role:

We’re looking for a versatile, well-organised, and execution-driven team member to join our french team as an Administrative Specialist. In this hybrid role, you’ll be a key player in keeping our local operations running smoothly, supporting benefits, payroll, admin, supplier management, and office life across our hubs in France.

What you’ll do:

• Office & Facilities Management

  • Oversee daily operations of offices in Paris, Lyon and Aix

  • Liaise with landlords, property managers, and external vendors

  • Coordinate maintenance, repairs, and office improvements

  • Support office relocations and space planning initiatives

  • Ensure compliance with local regulations and workplace standards

  Vendor & Budget Management

  • Manage relationships with local suppliers and service providers

  • Monitor and control assigned office budgets

  • Track and report expenses accurately

  • Work closely with Central Finance in Bulgaria to ensure transparency, reporting accuracy, and cost visibility

  Finance & Administration Support

  • Support time tracking and payroll processing in collaboration with HR and Finance

  • Administer employee benefits (e.g., meal vouchers)

  • Manage car leasing contracts and ongoing administration

  • Ensure accurate, compliant documentation and timely invoice processing

  IT & Systems Support

  • Provide local first-level IT coordination and support

  • Act as liaison between Italian offices and Central IT in Bulgaria

  • Coordinate hardware setup, access management, and troubleshooting requests

  Employee Engagement & Communications

  • Support internal communications across french offices

  • Assist the Country Manager and local leaders with internal and external events

  • Coordinate employee engagement initiatives

  • Support company meetings, town halls, and leadership visits
    

This role is perfect for you if you have: 

• Minimum 2 years of experience in office administration or a similar role

• Fluent in  French and English

• Based in  Paris, France

• Willing and able to  travel frequently  

• Strong organisational and multitasking skills

• Experience managing budgets and vendor relationships

• Comfortable working cross-functionally with international teams

• Strong communication and problem-solving abilities

• Proficiency in Microsoft Office (Excel, Word, Outlook)
  

Why you should join myPOS:

• Vibrant international team operating in hi-tech environment

• Annual salary reviews, promotions and performance bonuses

• myPOS Academy for upskilling and training

• Unlimited access to courses on LinkedIn Learning

• Annual individual training and development budget

• Refer a friend bonus as we know that working with friends is fun

• Teambuilding, social activities and networks on a multi-national level

  What we offer:
  

• Private Health Insurance (50% coverage)

• Food allowance - 11,5 EUR per day (50% coverage)

• 25 days annual holiday

Who we are:

Since 2014 we’ve been all about making payments easier and more accessible for businesses of all shapes and sizes. Whether you’re at the counter, selling online, or on the move, we’ve got businesses covered with smart, accessible and affordable solutions that keep things easy.

Our mission? It’s simple. Help businesses get paid by taking advantage of modern tech and innovative ideas, so payment challenges are a thing of the past.

Pro tip:

Take it easy about meeting every requirement—this job description is just that, a job description! Even if you don’t tick every box, want you to apply anyway! This is your chance to grow, learn, and build your career with us. We value potential over perfection, and we are all about mutual growth!

myPOS is committed to providing equal employment opportunities. All qualified candidates will be considered for employment without discrimination based on age, ancestry, colour, marital status, national origin, physical or mental disability, medical condition, veteran status, race, religion, sex, sexual orientation, gender identity or expression, or any other characteristic protected by applicable laws, regulations, and ordinances.

Your application will be confidentially reviewed in line with the General Data Protection Regulation (GDPR). Personal information will be used solely for the job application and will be stored for a period needed by the application process. Only short-listed candidates will be contacted. Good luck!