Contracts Administrator

BWS are seeking a Contracts Administrator to join their team in Paris France.

MISSIONS / SERVICE DIMENSIONS

The service holder shall help carry out Contracts and Procurement (C&P) activities:

• Provide continuous support to the project team to increase the efficiency of C&P
• Participate in the development of C&P activities
• Ensure complete administration of C&P activities

Contracts Activities

• Ensure proper execution of the C&P process by supporting tendering processes, contributing to tender evaluation and selection recommendations
• Review and edit contract documentation to ensure interfaces are clearly defined, documents are consistent, and all aspects are comprehensive and clear
• Organize the receipt and recording of incoming contracts from other Calls for Tender (CFT)
• Perform other C&P administrative duties as assigned

Processes / Procedures / Organization and Administration

• Guarantee procurement process control and coordinate day-to-day activities
• Ensure compliance with internal company rules (including Code of Conduct) and applicable laws and regulations
• Organize, update, and assist the C&P Manager and project team in implementing referential procedures and company rules
• Analyze procurement processes and identify improvement opportunities
• Administer contractual correspondence, change order logs, and filing
• Ensure consistency and compliance of C&P referential and its respect by users
• Organize and structure documentation and archiving of the C&P entity
• Prepare and participate in internal or external audits as needed

Analysis / Reporting / Due Diligence

• Conduct analysis, add revisions, and contribute to call for tender lists, contract strategies, and evaluation plans
• Define and implement an integrated C&P reporting process
• Ensure weekly, monthly, and annual C&P reporting
• Support PMO function in maintaining the Contract Register: track financial commitments, payments, and forecasts
• Perform and/or verify due diligence on suppliers (market intelligence, compliance review, commercial benchmark, supplier risk review)
• Conduct initial and periodic due diligence screenings
• Maintain records of due diligence activities in coordination with Compliance Officer

Tools

• Use tools and systems (e-sourcing, ERP, AGORA, etc.) for C&P processes
• Ensure use of ERP “MBC” (linked with Finance and Technical Entities)
• Participate in or ensure Vendor Master Creation and Purchase Orders in ERP “MBC”
• Manage and administer all tools properly
• Participate in C&P training for end users

Additional Responsibilities

• Travel as needed between company and project offices, and to meet with suppliers
• Perform other tasks and take on additional duties as reasonably assigned by C&P Lead
• Provide C&P feedback to relevant departments for continuous improvement
• Demonstrate exemplary behavior regarding HSSE rules, Company Ethics, and Code of Conduct policies

QUALIFICATIONS & EXPERIENCE REQUIRED

• Bachelor’s degree in Contracts & Procurement, Business, Accounting, or related field with ideally 5+ years of experience in contracts administration
• Experience in procurement processes including market analysis, international tenders, standards, regulations, and procedures
• Proficiency with procurement software: Ariba, ERP (MBC), Microsoft Office (Excel & PowerPoint)
• Strong team spirit and ability to work with diverse international teams, vendors, subcontractors, affiliates, HQ, etc.
• Excellent personal and business organizational skills
• Languages: Fluent in English; French is a plus