Office & Culture coordinator (Paris office - 50% part-time)

Botify’s leading agentic AI search technology and seasoned experts ensure every brand has the power to be found, both in traditional and AI search. With one powerful platform, brands achieve visibility, relevance, and greater control across Google, Bing, ChatGPT, Perplexity, and more.

Botify’s technology powers agentic workflows, AI-driven recommendations, and automated cross-platform indexation and deployment. Brands maximize visibility wherever consumers, bots, and AI agents search, protecting and capturing revenue across all search platforms.

Trusted by 500+ leading brands including Macy’s, Levi’s, Farfetch, the New York Times, and Marks & Spencer, Botify drives digital discovery, sustained profitability, productivity, and brand authority in an AI-first world.

Industry research shows that women and those in traditionally underrepresented groups generally don't apply to jobs unless they check all the boxes for the role. If you feel strongly that you have what it takes for this role but don't check 100% of the boxes - that's okay - we encourage you to apply anyway and highlight what you can bring to the table!

Role Overview

This is a fantastic opportunity to join a tech scale-up where your role will consist of daily and recurrent tasks as well as larger one-off projects. As part of our People team, you’ll also work with our colleagues based in New York and London, to contribute to a consistent and attractive work environment.

You are results-oriented, proactive, solution driven and highly communicative – and most importantly you will be curious to discover our culture and join our journey!

This job is a part-time in-office role (50%) based in our Paris office, ideally spread over 2–3 full days.

Your main responsibilities will include (but are not limited to):

Office Manager (Ensuring consistent support) :

• Ensure the smooth day-to-day functioning of the Paris office (vendors coordination, supplies, deliveries)

• Welcome our guests, candidates, and customers in the office

• Support internal communications and provide organizational support as needed

• Support onboarding & offboarding logistics (workspace setup, first & last-day coordination), liaising with HR and IT colleagues

• Proactively manage the deliveries & work with vendors to ensure office supplies, snacks, and drinks (Orders, deliveries & stock management)

• Manage the office as necessary, oversee office layout, renovation/optimization projects and logistics

• Provide occasional administrative support to local leadership when needed, eg scheduling internal and external meetings across time zones when required

• Act as a trusted point of contact, handling sensitive information with discretion and professionalism

Culture Manager (Building connections):

• Support initiatives that promote Botify’s culture and values across the Paris office

• Foster a positive, inclusive, and engaging workplace environment

• Coordinate and support internal events and team initiatives in collaboration with the People team.

• Create initiatives that strengthen connection between in-office, hybrid, and remote employees

• Partner with the CSE to design and deliver social and cultural initiatives for French teams

• Support internal communications and employee engagement initiatives

Missions are not limited. Possible evolution according to the profile

What we’re looking for:

Your potential matters more than your years of experience. We value diverse backgrounds and whether you have experience in hospitality, catering or events for instance, what matters to us is your organizational spark

• Fluent in French and very good English (written and spoken)

• Ability to prioritize tasks and manage responsibilities efficiently and reliably within a part-time schedule.

• Proactive and solution-driven, happy to support colleagues’ needs and act independently

• Comfortable interacting with senior leaders as well as being a go-to person for employees

• Strong interpersonal and communication skills

• Familiarity with Slack and internal communication tools is a plus

• Experience in office management, executive assistance, or workplace experience roles is a plus
  

We encourage applications from people of all backgrounds, identities, and experiences. If you don’t meet every requirement but believe you could succeed in the role, we would still love to hear from you.

What we offer:

To keep our employees happy and motivated, we are always assessing the benefits/perks we offer to ensure we are competitive. Here are some we’d like to highlight:

• Location: brand new offices in the center of Paris (7 rue de Madrid 75008 Paris, straight out of Gare Saint-Lazare)

• Fun office culture & regular outings such as Team Off-Sites, Annual Kick-Off, Quaterly Team Lunch, Thirsty Thursdays etc.

• Lunch vouchers, 50% of transportation reimbursement, fitness classes, generous CSE advantages etc.

Start date: as soon as possible

In addition to the skills and experience we are looking for, our ideal candidate would embody our core values:

Empower Customers. Unleash Potential.

Learn Fast. Progress Faster.

Go the Extra Mile. It’s Never Crowded.

Work Hard. Stay Humble.

Be Bold. Be You.

Botify is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.