Junior Office Manager (f/h/n)

At Hublo, we believe in the power of technology to transform the healthcare sector. We envision a world where healthcare facilities are not just buildings, but thriving environments that inspire and support our healthcare professionals. To achieve this vision, we must first address the pressing need for healthcare facilities to recruit and maintain adequate staffing levels.

This is why Hublo developed a digital platform dedicated to them, now deployed in 4 500+ healthcare facilities and used by 1 000,000+ healthcare professionals . At the end of 2021, Hublo raised 22M€ to become the leading HR SaaS solution for healthcare in Europe.

From +200 team members today in Paris , the Hublo team keeps on growing. Want to help us improving the healthcare system? Apply today!

Role Purpose

The Junior Office Manager ensures the smooth daily operations of the office and actively contributes to creating a positive, efficient, and enjoyable work environment at Hublo. He/she is responsible for maintaining the logistics and functionality of the workplace, coordinating suppliers and services, and supporting the planning and execution of internal events in collaboration with their manager.

Why This Role Matters?

At Hublo, we believe the workplace should be more than just a place to work—it should inspire, connect, and empower people to deliver their best.

Missions

1. Office & facility management

• Ensure cleanliness, organization, and proper functioning of shared spaces and meeting rooms.
• Oversee small maintenance tasks and equipment checks. Identify and resolve unexpected issues promptly, escalating when needed.
• Manage the daily upkeep of the office environment, ensuring it remains safe and welcoming for all employees.

2. Coordination of suppliers & inventory

• Act as main point of contact for office service providers (cleaning, maintenance, catering, etc.).
• Track contracts, coordinate visits, and ensure timely interventions.
• Manage office supply levels and place orders as needed to avoid shortages.

3. Employee logistics & workplace support

• Prepare equipment and workspace setup for new joiners and assist with ad hoc logistical needs.
• Handle employee requests related to equipment, space booking, or material delivery.
• Ensure tools and materials are available and functioning across the office.

4. Event support & internal culture activation

• Support the ideation and planning of internal events in coordination with the leadership (e.g., team rituals, celebrations, company moments).
• Manage all logistical aspects of events: venue setup, catering, supplier coordination, communication with employees.
• Assist with post-event wrap-up and feedback collection.

What we're looking for

• Proven organizational skills, with the ability to handle multiple priorities and follow through on logistics with attention to detail.
• A service-oriented and proactive mindset, always anticipating needs and creating a welcoming and supportive office experience
• Strong problem-solving skills, able to address day-to-day operational challenges quickly and efficiently.
• Excellent communication and interpersonal skills, with the ability to interact clearly and professionally with both internal teams and external providers.
• Comfort with office tools and technology, including Google Workspace and basic inventory or project management tools (e.g., Notion, spreadsheets), enabling autonomy and efficient task execution.

L'expérience que nous offrons

• 🎯 Impact-first mission: our focus on the healthcare sector offers a purpose-driven career.
• 💶 Competitive compensation based on your experience.
• 👣 Professional growth: a dynamic, human-scale structure that values initiative and dedication.
• 🌱 Responsible work environment: we are B-Corp certified, acknowledging our commitment to continuously grow and improve as an environmentally and socially responsible company.
• 🗼 Dynamic locations: our vibrant office on Rue de Paradis provides an inspiring setting.
• 🏡 Hybrid work policy: flexible work arrangement—up to 10 remote days a month.
• 🤲 Strong onboarding: a comprehensive program, guiding you through your initial weeks at Hublo.
• 💪 Team cohesion: build strong connections with colleagues through regular team events and an annual seminar, ensuring a connected and collaborative work environment.

We also care about your well-being with tangible perks:

• ⛑️ Benefiz healthcare insurance: 70% of it paid by Hublo
• 🥗 A Swile Card: Providing you with access to €11/day in meal vouchers, 50% covered by the company 🍱
• 🏋️‍♂️ Access to a variety of sports activities through our partner Gymlib🤸🏼🏋🏻
• 🚲 A Forfait Mobilités Durables: giving access to €520/annual for your bike, your navigo/veligo/velib’s subscription, etc.

Recruitment process

• HR screen with Pierre (Head of Talent Acquisition) - Visio - 30min
• Manager interview with a member of our HR Team - Visio - 1h
• Skill test interview with Laurine (HRBP) and Léa (People ops) (On-site - 1h30)
• Cultural Fit with Adrien (Co-Founder) & Gabrielle (Senior Talent Acquisition Specialist)

Hublo is engaged to create an inclusive environment for all individuals, regardless of ethnicities, gender, sexual orientation, age, ability, or background. During our recruitment process and internally, we enable equal opportunities and celebrate diversity.

We know that applying for a new job can be both exciting and intimidating, but don’t worry, we’ve got you. Our recruiting team will be on hand every step of the way.