AFGHANISTAN - FINANCE, ADMINISTRATION AND HR COORDINATOR - M/W H/F

About La Chaîne de l’EspoirFounded in 1994, La Chaîne de l’Espoir (CDE) is an international NGO headquartered in Paris, France. Its mission is to strengthen healthcare systems and to provide everyone, especially children, with equal chances and opportunities of survival and development.CDE is currently active in twenty-five (25) countries with a global approach, mainly focusing on children, mothers and disadvantaged communities.Our main activities consist of :Prevention and screening from an early age, particularly through school health Programmes.Care and surgery to meet the most urgent needs of children and women.Training and transfer of skills to local teams (capacity building) thanks to our international network of experts in all areas of surgery.Construction and equipment of hospital facilities adapted to local needs.La Chaîne de l'Espoir has been working in Afghanistan since the early 2000s. In 2005, CDE opened the French Medical Institute for Mothers & Children (FMIC) in Kabul, a non-profit pediatric hospital, to provide high quality surgical care for young patients. Since 2006, the Aga Khan Development Network (AKDN) has been responsible for the overall management of the FMIC, with La Chaîne de l'Espoir providing medical support and access to the most vulnerable populations. Since 2025, CDE supports several maternal health clinics in Kabul province to ensure free and safe access to health care for women.The positionThe Finance, Administration and HR Coordinator (FAHR) oversees HR management and administrative operations, and ensures effective financial management, including accounting, budgeting, and compliance processes.. This role ensures compliance with relevant laws and regulations, La Chaîne de l’Espoir’s internal procedures, donor requirements, and other applicable regulations. The key component of this position is to ensure the capacity building of the HR and Finance national staff & to strengthen the respective departments.Reporting directly to the Head of Mission (HoM), the FAHR supervises a team of 3 national staffThey receive technical oversight from the Financial Controller and the HR referent at HQ. Moreover, they will work closely with the accounting and institutional funding services at HQ.Main activities :Accounting Management and Monitoring:Oversee and execute the monthly accounting closure, ensuring the accurate and timely submission of bank and cash journals to headquarters, accompanied by all necessary supporting documents.Develop and prepare treasury forecasts for the country office. Submit these forecasts for validation to the Head of Mission and subsequently transfer them to headquarters.Review and verify the eligibility of vouchers and supporting documents, ensuring all financial transactions are well-supported and compliant with organizational policies.Supervise and validate accounting entries and cost allocations, ensuring accuracy and adherence to budgetary constraints.Monitor and manage the processing of supplier invoices and payments, ensuring that all transactions are executed correctly and timely.Budget and Financial Follow-Up:Contribute to the development of operational project budgets as well as annual mission’s budgets, ensuring comprehensive inclusion of all planned activities and costs.Prepare and update monthly budget monitoring reports and forecasts for projects, including activity budgets and donor contributions (both private and public).Lead monthly pipeline meetings, focusing on budget follow-up. Collaborate with the Head of Mission and the support and technical field teams to review financial performance.Assist in revising budgets based on input from the technical field team, ensuring accuracy and alignment with project needs.Familiarize yourself with donor contracts to ensure correct cost allocation and compliance with regulations. Collaborate with the institutional funding service at headquarters for guidance.Lead and coordinate the field team during internal and external audit exercises, ensuring readiness and compliance with audit requirements.Draft and consolidate qualitative financial reports. Contribute to the preparation of external reports for donors, authorities, and other stakeholders, utilizing data from projects and partners.Collaborate with other departments and with HQ focal points to develop and implement process and methodology where necessary. Human resources and administrative managementStrengthen the overall capacity of the HR department.Support the recruitment process, including reviewing job description, job postings, candidate shortlisting, and interviews. Ensure proper selection process comply to CDE, local law and donor regulation.With HR support, lead the 2026/2027 salary grid revision process, including benchmarking and related analyses.Validate and finalize employment contracts for local staff, ensuring compliance with legal standards and organizational policies.Support the HR Officer in organizing onboarding briefings for new staff, including induction planning and follow-upDesigned recruitment plan in aligned with the mission’s strategy and future proposals. Ensure these plans address current and anticipated staffing needs.Tracking and facilitate the annual appraisal process for all staff members. Ensure evaluations are conducted on time, with a focus on employee development and performance improvement.Collaborate with the HoM and managerial team to assess and identify training requirements. Develop and oversee the implementation of training plans to address skill gaps and support professional growthWork closely with the HoM to validate and approve recruitment requests, contractual modifications, disciplinary actions, and termination decisions.Research and recommend additional employee benefit packagesEnsure benefits are implemented in accordance with HoM and headquarters guidanceOversee the preparation of monthly payroll, payslips, and contribution declarations. Ensure accuracy in calculations and timely submission of tax payments.Maintain detailed and confidential personnel files for both national and international staff.Ensure compliance with national labour and tax laws as well as La Chaîne de l’Espoir’s internal procedures.Ensure that all HR practices comply with national laws and regulations, as well as La Chaîne de l’Espoir’s and donor policies. Stay informed about changes in external regulations that may impact the organization’s operations.Implement and manage systems for physical and digital archiving of all administrative and financial documents, adhering to La Chaîne de l’Espoir’s standards.Work in close partnership with the HoM to ensure alignment between HR strategies and organizational objectives. Provide expert advice on HR matters and support the HoM in decision-making processes.Team Management and capacity strengthening Develop and implement individualized professional development plans for HR, Administration, and Finance staff, ensuring clear learning objectives, mentoring, coaching, and regular follow-up.Strengthen the technical and managerial capacities of team members through on-the-job coaching, training, delegation, and structured learning opportunities.Foster a collaborative and supportive team culture focused on continuous improvement and collective success.OthersContribute to audit and control exercises, whether internal or external, as well as in the implementation of the accepted recommendations.Collaborate with La Chaîne de l’Espoir legal advisor in HQ in writing contracts, letters and synthesis.Submit regular and update information on achievements and challenges met to the HoM. Skills and abilities:High level of rigor and attention to detail, ensuring accuracy in financial and HR processes.Strong teamwork, communication, and listening skills, with the ability to work effectively in a multidisciplinary environment.Strong coordination and management skills, including the ability to prioritize tasks and support operational efficiency.Capacity to empower teams, balancing hands-on support with delegation and promoting collective success.Ability to work under pressure and manage stressful situations while maintaining professionalism.Strong sense of initiative and problem-solving skills, with the ability to propose practical solutions.Autonomous, resilient, and diplomatic, with strong interpersonal skills and adaptability.High level of integrity and confidentiality, especially when handling sensitive HR and financial informationInformatic: Excel (very good level required)French and English required, basic knowledge of Pashto or Dari is an assetAdherence to the humanitarian principles and the code of ethics of La Chaîne de l’EspoirTerms and conditions6 months full time contract renewable, as an expatriateNon accompanied statusPosition based in KabulStarting date: June 2026R&R: 5 days R&R every 2 months and reimbursement up to 1150 USD for the flight ticketTravel: round trip ticket flight beginning/end of contract + paid leaves at 6 months of contractHousing: shared guesthouseMedical coverage with 50% of employer contributionMedical evacuation and repatriation insurance paid by the employerDeath and disability insurance paid by the employerMonthly gross salary from 2 500 euros according to experienceContext allowance 300 euros/ monthMonthly per diem