HR Operations Apprentice

Join Cafeyn: Where Innovation Meets Inspiration

Cafeyn is more than a platform— it is transforming the way people access and experience content. Since 2006, we’ve grown in a fast-evolving market, adapting to become a leading digital reading service with over 2 million users worldwide. Cafeyn gives readers unlimited, personalized access to thousands of newspapers and magazines, curated to fit their tastes and delivered seamlessly across devices.

Our mission?
To empower individuals with access to trusted, high-quality content that fosters personal growth and discovery. Whether it's through the comprehensive collection of news and features on Cafeyn, the digital publishing solutions of Milibris, the fun and educative content for children on Kidjo, or the collections for manga lovers by Mangas.io, Cafeyn stands at the forefront of digital content experiences.

The Team

By joining the People team, you will become part of an international HR team composed of:

• Agathe, Head of HR

• Victoria, HR Ops Specialist, based in Paris, who will be your main point of contact and mentor throughout your apprenticeship

• Rim, HR Manager, based in Tangier

• Jeanne, Talent Acquisition Manager, based in Paris

The team supports employees across our different entities in France (Paris), the United Kingdom (London), the Netherlands, and Germany (Berlin).

This apprenticeship is a unique opportunity to gain hands-on experience across a wide range of HR operations topics within a fast-growing international environment. You will work closely with Victoria on employee administration, payroll coordination, HR reporting, and process improvement initiatives, while contributing to key HR projects across Europe.

Your Mission

Employee Administration and Payroll Support (50%)

Working closely with Victoria, you will:

• Support employee onboarding and offboarding processes, including preparing employment documentation, employee registrations, and HRIS updates through Lucca.

• Assist with employee administration tasks, including occupational health appointments, health insurance and pension registrations, and employee records management.

• Monitor probation periods, absences, leave requests, and other employee lifecycle processes.

• Participate in collecting, reviewing, and validating payroll variable elements for France, the United Kingdom, the Netherlands, and Germany.

• Assist in payroll review processes and follow up on corrections with external payroll providers when necessary.

• Respond to employee questions related to payroll, benefits, and HR administration.

• Support the implementation and administration of compensation and benefits policies.

HR Support and Employee Experience (30%)

• Act as a first point of contact for employees regarding day-to-day HR administrative matters.

• Maintain and update employee data within HR systems to ensure data accuracy.

• Support HR reporting activities and contribute to the analysis of key HR metrics.

• Assist the HR team in preparing Works Council (CSE) meetings and managing the social agenda.

• Help prepare meeting documentation, agendas, invitations, and follow-up materials for employee representative bodies.

HR Projects and Continuous Improvement (20%)

• Contribute to the continuous improvement of HR processes and employee experience initiatives.

• Support the implementation of new HR tools, workflows, and best practices.

• Participate in cross-functional HR projects depending on business priorities.

• Gain exposure to a variety of HR topics, including HRIS projects, employee engagement initiatives, and employee representative elections if needed.

Who Are We Looking For?

You are currently pursuing a Master's degree in Human Resources and are looking for a 12- to 24-month apprenticeship.

You are the right fit if you:

• Have previous HR experience through internships or apprenticeships, ideally in HR administration, HR operations, or a generalist HR role.

• Are highly organized, rigorous, detail-oriented, and comfortable working with data and numbers.

• Have strong proficiency with Google Office tools, particularly Excel.

• Demonstrate discretion and are comfortable handling confidential information.

• Have strong interpersonal and communication skills with a service-oriented mindset.

• Are proactive, curious, and eager to learn in a dynamic environment.

• Are fluent in French (C2 level or native)

• Have a good level of English, both written and spoken.

It Would Be a Plus If You

• Have a basic understanding of employment law and HR administration.

• Have previous experience using an HRIS; knowledge of Lucca would be a strong advantage.

• Are interested in developing expertise in international HR operations and payroll processes.

Why Join Us?

• Gain comprehensive HR experience within an international and fast-growing company.

• Receive daily mentoring and support from Victoria, HR Ops Specialist.

• Work on a wide range of HR topics, including employee administration, payroll, employee relations, HR reporting, and HR projects.

• Develop a global understanding of HR operations across multiple European countries.

• Collaborate with teams supporting employees in France, the United Kingdom, the Netherlands, and Germany.

• Accelerate your professional growth through meaningful responsibilities and exposure to international HR practices.

Hiring process

1. HR Interview with one of our Talent Acquisition Manager (30’)

2. Interview with our People Ops

3. Interview with our Head of HR

4. Case study

5. Meet the team

Perks & benefits of working at Cafeyn

• Classic package

We provide a Swile card for your meal vouchers, and a mobility package to reimburse your transport subscription.

• Sports

We have a partnership with Wellpass that gives you access to fitness classes and wellness activities for both exercise and relaxation as you want.

• Mental Health

You have an access to our mental health platform teale , where you can book appointments with your psychologist or monitor your mental health.

• Hybrid policy

We allow you to work remotely two days per week.

• Cafeyn’s access ️

We provide you with a VIP code for Cafeyn, giving you unlimited access to all content on our platform.

• Team life

We organize four office meet-ups per year. These occasions allow us to gather with our international offices, celebrate company updates, and spend quality time together.