Executive Assistant

No Relocation Assistance Offered
Job Number #171532 - Paris, Paris, France

Who We Are

Colgate-Palmolive Company is a global consumer products company operating in over 200 countries specialising in Oral Care, Personal Care, Home Care, Skin Care, and Pet Nutrition. Our products are trusted in more households than any other brand in the world, making us a household name!

Join Colgate-Palmolive, a caring, innovative growth company reimagining a healthier future for people, their pets, and our planet. Guided by our core values—Caring, Inclusive, and Courageous—we foster a culture that inspires our people to achieve common goals. Together, let's build a brighter, healthier future for all.

The Executive Assistant for Filorga provides overall administrative support to the Senior Vice President, the VP Global Brand, the Management team and other respective teams where needed on various topics like travel arrangements, expense management and meeting coordination. This role will also manage the entire Car Fleet Management for France as well as certain General Service/Office Management related tasks. The Executive Assistant must be able to work independently and autonomously in a very dynamic and agile environment.

 

Key Responsibilities

• Executive Calendar & Travel Management:

  • Manage complex calendar scheduling, staying on top of meeting conflicts with proactive solutions, ensuring meeting room bookings as well as overall

  • Manage domestic as well as international travel arrangements, accommodation, transportation for SVP and VP from an end to end standpoint including travel expense management

• Administrative Support - Vendor & Purchase Order Management:

  • Manage administrative tasks related to vendor creation and overseeing the accurate and timely creation of Purchase Orders

• Meeting and Event Management (e.g., IMC), Marketing Support:

  • Oversee all aspects of meeting coordination, including managing calendars, arranging logistics for international conferences (like IMC), internal meetings, ensuring smooth execution in close collaboration with the respective teams (in France and internationally)

  • Support International Marketing Team on Coordination topics and ensure smooth and timely communication with countries and key stakeholders

• Office and Car Fleet Administration:

  • Manage the entire French Car Fleet and ensure smooth operations

  • Oversee general office management topics with external facility management provider (Sodexo) and archiving partner, including identifying and implementing cost-saving procedures, managing office equipment as well as free product reserve and allocation.

Required Qualifications:

• At least 5 years as Executive Assistant in an international environment

• Experience in management of large meeting logistics

• Fluent in English and French

• Experience in Car Fleet Management is highly preferred

Required Competencies/Skills:

• Strong Planning/Priority Setting skills

• Able to manage highly confidential tasks & topics

• Proactive and Solution Oriented mindset

• Relationship Building

• Effective Communication

• Influence/Negotiation

• Analytical/Decision Making

• Managing Ambiguity

Our Commitment to Inclusion
Our journey begins with our people—developing strong talent with diverse backgrounds and perspectives to best serve our consumers around the world and fostering an inclusive environment where everyone feels a true sense of belonging. We are dedicated to ensuring that each individual can be their authentic self, is treated with respect, and is empowered by leadership to contribute meaningfully to our business.

Equal Opportunity Employer
Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.

Reasonable accommodation during the application process is available for persons with disabilities. Please complete this request form should you require accommodation.

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