AR / AP Specialist

ABOUT KOLSQUARE

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Kolsquare is the #1 Influencer Marketing software solution in Europe , used by marketing professionals for managing KOL Marketing campaigns (K.O.L for Key Opinion Leaders, aka Influencers), and designed to optimize brand communication strategies in response to new digital challenges.
Using our technology, professionals can identify the best KOL profiles, fully manage their KOL Marketing campaigns and measure their results and performances.

Kolsquare offers hundreds of customers (Coca-Cola, Danone, Publicis, Orange, Sézane, Decathlon, etc.) the latest Big Data, AI and Machine Learning technologies to activate inspiring and genuine partnerships with over 3M KOLs (Key Opinion Leaders) with more than 5,000 followers in 180 countries on Instagram, TikTok, Twitter (now X), Facebook, Snap and YouTube.

In 2024, Kolsquare joined the team.blue group , one of the largest private tech companies in Europe, with a culture of innovation and excellence, to further fuel its impressive track record of outstanding profitable growth.

KOLSQUARE MISSION
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Kolsquare is a Benefit Company , certified B-Corp in 2024.

Kolsquare exists to help you reach your greatest potential. And positively impact the world.

Influencer Marketing is today described as a revolution, a 30B$ market that is a major transformation in the media and digital world. It has also become a real gold mine, creating high hopes but also bringing its share of myths and legends. Everyone knows it works and can have an amazing impact on brand awareness or customer acquisition, but not everyone knows exactly how to do it. At Kolsquare, we firmly believe in this new media and are convinced that it's the best way for ideas, people and organisations to grow and reach their greatest potential. We also believe that it's a great way to create positive impacts for a better world. Our mission is therefore to give everyone access to the power of KOL Marketing.

KOLSQUARE CULTURE & VALUES
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• Deliver WOW

• Be Responsible in your actions

• Pursue Growth & Learning

• Be passionate and determined

• Share your Power, Knowledge & Wealth

• Build Authentic relationships

We cultivate a culture of inclusion for all employees that respects their individual strengths, views, and experiences. We believe that our differences enable us to be a better team – one that makes better decisions, drives innovation, and delivers better business results.

YOUR ROLE
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Reporting to the finance manager, you will own and scale the Order-to-Cash and Procure-to-Pay processes for Kolsquare in the Team.Blue Group.
You will be the cornerstone for accurately managing billing operations, optimizing processes, ensuring cash discipline, and maintaining financial compliance across the group within a SaaS & subscription billing context.

What will you do ?

Accounts Receivable (AR)

• Manage full end-to-end billing cycle, from invoice issuance to payment application.

• Collaborate with Revenue, Sales, and Finance to support the quote-to-cash process; training and evangelizing best practices internally.

• Lead onboarding and internalization of billing operations with Team.Blue ’s Core Finance teams.

• Handle complex billing scenarios including enterprise contracts, purchase orders, and subscription variations.

• Drive automation initiatives (e.g., billing rules, collections notifications, AR aging dashboards).

• Ensure accurate configuration, documentation, and training on billing tools and policies.

Accounts Payable (AP)

• Execute complete P2P processes: invoice intake, validation, coding, and approval workflows.

• Coordinate supplier payments in a timely, compliant manner (SEPA, wire, cards, etc.).

• Ensure invoices are allocated to correct cost centers with supporting documentation.

• Manage AP workflows across Pennylane and ensure expenses are tracked in Payhawk with accurate controls.

• Resolve discrepancies, respond to vendor inquiries, and prepare AP reporting/aging analyses.

Cash & Compliance

• Maintain rigorous cash controls, documentation, and audit readiness.

• Support month-end and quarter-end processes with accurate AR/AP reporting.

• Ensure adherence to internal policies and external accounting standards.

YOUR PROFIL
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Must-haves 🫵

• You have 4+ years of experience in Accounts Receivable, Accounts Payable, or Finance Operations

• You have prior experience in a SaaS, tech, or scale-up environment, ideally working with subscription-based or recurring revenue models

• You have a strong understanding of Order-to-Cash and Procure-to-Pay processes

• You are comfortable working with billing and finance tools (ERP, expense management, invoicing systems such as Pennylane, Payhawk, or similar) and CRM tools such as Salesforce

• You have strong analytical skills and are comfortable working with financial data, reconciliations, and reporting

• You have excellent written and verbal communication skills, and feel confident interacting with Sales, Revenue, Finance and external stakeholders

• You are highly organized, detail-oriented and rigorous, with a strong sense of ownership and accountability

• You are proactive, process-driven, and constantly looking for ways to automate and improve workflows

• You are fluent in French and English

• You want to join an adventure more than a job! Kolsquare is a benefit company, with a general interest ambition that goes beyond our profitability goals: positively impact the world.
  

Nice-to-haves ✌️

• Experience internalizing or migrating billing operations within a group structure

• Experience with automation projects or finance process optimization

• A third language is a plus
  

WHAT WE OFFER?
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• Full flexibility: remote in Europe with hubs and coworking access

• Competitive package aligned with market standards, independent of location

• Quarterly and annual gatherings for team building

• Growth opportunities and continuous learning support

• Stability of a profitable group with the agility of a scale-up

• Continuous training opportunities and career development support

THE RECRUITMENT PROCESS
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1. Interview with Raphael, Finance Manager

2. Interview with Alexis, CFO

3. Interview with AR finance manager at team.blue

4. Final interview with Quentin, CEO

5. Reference checks