Regional HR Coordinator Fuels

Overview

People. Passion. Pride. This is what has driven our teams since 1833.

Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at 350 locations in more than 65 countries, across six continents.

But at the heart of our business is our people.

Role Purpose

The Regional HR Coordinator is a key enabler of Menzies Aviation Fuels' strategic expansion across Europe, providing essential HR coordination and operational support across France, Germany, Denmark, the Netherlands, and m. The role is responsible for delivering a high standard of HR administration, onboarding, payroll coordination, TUPE support, and employee lifecycle processes, ensuring compliance with local employment legislation and Menzies' HR policies.

Acting as a central link between operational leaders, site managers, payroll providers, and the European HR team, this role ensures that HR processes are delivered accurately, efficiently, and consistently across multiple jurisdictions. With a strong focus on employee experience, data integrity, and operational effectiveness, the role contributes to building a high-performing, people-centred culture where employees feel supported, engaged, and set up for success.

This role supports managers in HR matters, maintains GDPR-compliant employee records, assists with recruitment activities, and ensures smooth onboarding and offboarding processes. Through accurate documentation, proactive coordination, and cross-border support, the role helps to uphold Menzies' values of Safety, Service, People, Integrity and Responsibility, while supporting the long-term success and sustainability of the European Fuels business.

What you will be doing

• Maintain accurate, GDPR-compliant employee records across multiple EU locations.
• Support contract generation, variation letters, benefits updates, and HR correspondence
• Coordinate with external payroll providers to ensure accurate and timely payroll processing
• Manage documentation for onboarding, offboarding, right-to-work checks, and ID passes.
• Assist with advertising roles, coordinating interviews, preparing offers, and issuing contracts.

Would you like to see more detail on the accountabilities of the role? Please see the attached job description for further information

Safety, Security, Wellbeing and Compliance:

You will have a responsibility and duty whilst at work to take reasonable care of the health, safety and wellbeing of yourself and others in accordance with provided information, training, and workplace health and safety rules or procedures. The company is committed to providing a safe working environment for all staff members. In all areas of our business there is a potential risk to the health, safety and welfare to everyone on our sites through the misuse of alcohol and drugs. As such the Company prohibits such misuse and carries out regular testing to enforce our Substance Misuse Policy.

Please see the attached job description for further details on safety, security, wellbeing & compliance.

What we are looking for

Essential:

• Experience in HR coordination or administration, ideally in a multi-country or European context.
• Fluent in English and French (spoken and written).
• Strong organisational, communication, and administrative skills.
• Proficient in MS Office and HR information systems.
• Strong understanding of GDPR and handling confidential employee data.
• Ability to work across cultures and support multiple sites remotely.
• High attention to detail, with a proactive, people-focused approach.

Desirable:

• Knowledge of European employment legislation (France, Germany, Denmark, Netherlands).
• Additional languages: German or Spanish.
• Experiencesupporting TUPE, payroll, onboarding, or employee relations cases.
• Experience in aviation, logistics, or service-based industry.

Benefits include:

• Hybrid working (3 office days, 2 remote).
• Company laptop and mobile phone.
• Paid travel and expenses when visiting European sites.
• Access to international HR learning, language training, and development programmes.
• Annual team offsites and European HR events.
• Strong potential for the role to become permanent based on performance and business needs.

Diversity

Menzies Aviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive working environment, where the different knowledge, perspectives, experiences, and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.

Please be aware that as part of our recruitment process, we may look to use a variety of resourcing tools to help us understand your skills and experience in relation to the role. Please feel free to contact to recruiter below, if there are any reasonable adjustments to our process that you would like us to consider.

As part of our recruitment process, we will always consider how candidates fit with our values which you can learn more about here.

Application Instructions

Is this role ticking all the boxes for you? If so, please click apply now!