Global RE&FM PMO, Data & Analytics and Admin Coordinator M/F/N

Title:
Global RE&FM PMO, Data & Analytics and Admin Coordinator M/F/N

Company:
Ipsen Pharma (SAS)

About Ipsen:

Ipsen is a mid-sized global biopharmaceutical company with a focus on transformative medicines in three therapeutic areas: Oncology, Rare Disease and Neuroscience. Supported by nearly 100 years of development experience, with global hubs in the U.S., France and the U.K, we tackle areas of high unmet medical need through research and innovation.

Our passionate teams in more than 40 countries are focused on what matters and endeavor every day to bring medicines to patients in 88 countries. We build a workplace that champions human-centric leadership and fosters a culture of collaboration, excellence and impact. At Ipsen, every individual is empowered to be their true selves, grow and thrive alongside the company's success. Join us on our journey towards sustainable growth, creating real impact on patients and society!

For more information, visit us at and follow our latest news on LinkedIn and Instagram .

Job Description:

WHAT - Summary & Purpose of the Position

Through the understanding of the global real estate, and workplace strategy, the Global PMO, Data & Analytics and Admin Coordinator supports the global the global team cross the three pillars, Real Estate, Transformation projects and Workplace operations with the execution and tracking of projects, consolidation, reporting and processing of data as well as, administrative tasks as e.g. Purchase Order creation, tracking and coordination of team activities

The Role is supporting the developing of the playbook of global standards and processes to drive consistency in service delivery across the portfolio. And the role is responsible for keeping CREW intranet up to date with information reg governance, ongoing and finalized projects etc.

In addition, the role is responsible to implement a global reporting framework for the department's activities and the portfolio with regular Management Reports to key stakeholders and to create portfolio insights to drive proactive decision making.

WHAT - Main Responsibilities & Technical Competencies

Key Accountabilities:

• The Global PMO, Data & Analytics and Admin Manager is accountable for supporting the global team reg Transformation project tracking, team activities tracking, data & analytics reporting framework and administration of e.g. purchase orders.
• Accountable for updating the global projects plan and consolidate the annual Capital Investment Plan, ensuring projects align to the objectives and strategic priorities of Real Estate and Workplace team and the wider business.
• Supports the alignment of projects across the portfolio to Ipsen strategic priorities, global strategies, and ensuring all projects deliver value on time and to budget.
• Track the prioritizing of projects across a rolling period
• Supports in developing the global projects playbook which outlines global standards, processes, control frameworks, and projects preferred supplier list to drive consistency across the delivery of projects and maintenance of data.
• Proactively engages with stakeholders across functions when required, to discuss project requirements and plans
• Acts as the main point of contact for major project requests, working closely with the Real Estate and Workplace teams to gather requirements from business stakeholders.
• Develops the project reporting tool to support the monitoring of projects and track progress aligned with the Global Projects Director
• Leads on identifying external trends and industry leading practices that can be incorporated into global project strategies to improve delivery
• Ensure that sustainability is incorporated into design and construction of all real estate projects to support Ipsen's ESG Framework.

Global Stakeholder Engagement:

• Support across the team to develop and maintain close relationships with senior business stakeholders to understand the current and future needs of the organisation
• Proactively engages with stakeholders, when required, to discuss projects to deliver value and provide tailored recommendations.
• Works closely with the Global Real Estate and Workplace team to deliver standards and framework aligned with requirement
• Provides project management and data and analytics expertise and external market insights with the business, when required, to inform decision-making and deliver value across the business.

Global PMO, Data and Analytics Management:

• Accountable for the delivery of all projects, ensuring they are delivered on time, within budget and to agreed requirements
• Leads on tracking the status of projects within the global projects plan and identifying dependencies, risks and opportunities for synergies across regions and projects
• Reviews and feeds projects requirements into the global projects plan to identify and mitigate risks impacting any in-flight / planned projects
• Works closely with Workplace Operations nd Procurement teams to support global standards outlined in the global project's playbook are included within project contracts
• Reviews project business case to provide input and feedback ahead of socialization with the business stakeholders
• Supports the development of annual Real estate and Facilities budgets by providing forecast of global capital expenditure and planned operational expenditure.
• Ensures global projects data is shared for appropriate cleansing, storage, analysis and to enable a central view of data across the portfolio
• Supports and updates the global projects playbook which includes standards, processes, control frameworks, and projects preferred supplier list to drive consistency across the delivery of major projects
• Embeds the Ipsen values in the daily work

Global Projects Supplier Management:

• Tracking supplier performance and delivery of project requirements on behalf of Ipsen
• Works with the Workplace operations team and Procurement to ensure global standards and best practices outlined in the global major projects playbook are included within individual major project contracts
• Responsible for the delivery of projects services (e.g. office fit out, refurbishment or move), delivered by suppliers on behalf of Ipsen
• Gathers feedback on Supplier performance and delivery

Global Projects, Data and Analytics Policies, Processes and Standards:

• Supporting in developing and evolving the global projects playbook which includes standards, processes, control frameworks, and project preferred supplier lists to drive consistency across the delivery of projects •
• Ensures global standards and policies are successfully embedded across regions and incorporated into tailored recommendations /plans.
• Oversees the engagement with Real Estate, Workplace Operations and Projects Director to gather relevant reports and information (including information from suppliers) to develop a central view of data across the portfolio
• Leads on data governance and standards.
• Works with the team to ensure that data related policies, processes and standards are followed

Global Projects and Data Risk Management:

• Responsible for ensuring projects are delivered safely, aligned to health, safety and environmental standards, internal policies and legislation.
• Leads on resolution of construction and fit out and project management risks, supporting the Global projects director on strategic decisions on the appropriate course of action and escalating via the Global Projects Director to the VP, Corporate Real Estate & Workplace, when required.
• Accountable for security of data stored within the central systems and on third party systems and ensures it complies with global GDPR requirements and Ipsen's data policies.
• Acts as the main point of escalation for critical supplier performance issues/risks relating to projects and data analytics as required.

Global Projects Sustainability Management

• Responsible for ensuring Ipsen's approach to sustainability with regards to fit out, refurbishment and embodied carbon is integrated into all capital projects and day to day management of the portfolio including advice on certification - BREEAM, LEED etc and reporting.
• Support in developing the project management delivery strategies to support Ipsen's reduction of CO2 emissions.

Operational Excellence:

• Supporting the team and the three pillars in CREW with administration such as PO creation and follow up, supplier registration, capturing requirements and reporting within the team and to key stakeholders in the group.

• Embeds Compliance Culture across all regions of the business ensuring Integrity is actively applied in all initiatives.

• Ensures to strictly adopt a culture of ethics and compliance; leading by example and appropriately challenging non-compliance.
• Ensures adherence to Ipsen policies relating to Ethics and Compliance standards.

HOW - Behavioural Competencies Required

Specifically for this role, competences as per below is of high importance

Excellence in Execution:

• Planning and prioritizing work to meet commitments aligned with organizational goals. Consistently achieving results, even under tough circumstances.

Ensures Accountability :

• Holding self and others accountable to meet commitments.

Customer (& Patient) Focus:

• Building strong customer/patient relationships and delivering customer-centric solutions.

Collaborates :

• Building partnerships and working collaboratively with others to meet shared objectives.

Communicates Effectively:

• Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences

HOW - Knowledge & Experience

Knowledge & Experience (essential):

• 5 years of experience within the Global Project Management field
• Leading Projects and rolling out best practice
• Project and Programme management experience required in relation to real estate and workplace projects
• Pharma sector experience (not mandatory)
• Excellent communications and presentation skills (active and passive).
• Ability to operate independently and use own initiative

Knowledge & Experience (preferred):

• Pharma, or other (e.g. consumer) sector experience and knowledge - desirable

Education / Certifications (essential):

• Graduate or equivalent professional qualification and proven expertise

Education / Certifications (preferred):

• Nationally recognised Environmental, Health and Safety qualification - desirable

Language(s) (essential):

• Fluent in written and verbal business French and English

#LI-MM1 #LI-hybrid

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