Data and Information Policy Officer

You want to join a thrilling and meaningful environment? Why not boarding our team. Located in Neuilly sur Seine, the CSO is in direct support of NATO's common and collaborative research efforts.

The interview of shortlisted candidates is provisionally scheduled to be held by end of January 2026.

1. POST CONTEXT AND RESPONSIBILITIES

1. The mission of the NATO Science & Technology Organization (STO) is to help position the Nations and NATO's S&T investments as a strategic enabler of the knowledge and technical advantage for the defence and security posture of NATO Nations and partner Nations.

2. As described in the STO Charter, the STO Collaboration Support Office (CSO) is one of the executive bodies of the STO. Within the framework of the STO Collaborative business model, the CSO provides executive and administrative support to the S&T activities conducted through the STO level 2 committees and level 3 working groups.

3. In its areas of expertise, the CSO provides assistance and support to the S&T Board, its Chair, the Chief Scientist, and his/her office.

4. The Data and information Policy Officer supports the planning, coordination, and implementation of information and knowledge management (IKM) initiatives across the CSO, closely aligning with the NATO Enterprise. The incumbent works closely with stakeholders to ensure compliance with existing policies, drive improvements in data and information governance, and contributes to the NATO-wide Data-Centric Security transformation. This role combines policy development, technical oversight, and stakeholder engagement to enhance the effective exchange, use, and protection of information.

2. FUNCTIONS INCLUDE:

1. Support Head IKM to implement, manage and oversee an information and knowledge management program for the CSO, ensuring the program aligns with high-level NATO directives, policies, and guidance. Support Head IKM to implement, manage and oversee an information and knowledge management program for the CSO, ensuring the program aligns with high-level NATO directives, policies, and guidance.

2. Draft guidance and strategic roadmaps to support NATO's IM and Data-Centric Security transformation objectives at the CSO.

3. Develop IKM policies and standards that align with NATO directives, policies, etc.

4. Identify gaps in IM policies, directives, or guidance, supporting NATO Information Management Authority (NIMA) governance processes.

5. Support the development and implementation of new IKM and data analysis tools.

6. Monitor and report on the performance of information systems and processes, including functional gaps and deficiencies.

7. Identify and document measures to enable secure and efficient information and data exchange with internal and external stakeholders.

8. Working closely with IKM and the CSO Data Analyst, advise on the implementation of tools to improve retrieval of information and data.

9. Ensure correct and effective use of IKM tools by staff, in accordance with policies.

10. Train staff in the use of IKM tools, SharePoint, and other knowledge management systems.

Special Requirements and Additional Duties

11. Performs other related functions as directed by the Senior Staff Officer (IKM).

3. REPORTING LINE

The Data and information Policy Officer reports to the Head of the Information and Knowledge Management (IKM) Office at the CSO.

4. QUALIFICATIONS

ESSENTIAL
Professional /Experience

• Minimum 3 years professional experience in data, information, and knowledge management.

• Experience with IKM systems, tools, and platforms (e.g. SharePoint, portals, and digital collaboration tools).

• Experience writing information or data management policies.

• Excellent communication skills, both orally and in writing.

Education/Training

• University degree in information management, computer science, library science, knowledge management, or a related discipline.

Language

• Very good knowledge of one of the two official NATO languages (SLP: 4444) and a fair knowledge of the other (SLP: 2222). The work is mainly conducted in English.

DESIRABLE

The following would be considered an advantage:
Professional /Experience

• Previous employment as a Knowledge or Information Manager in an international environment, in either the private or the public sector.

• Prior experience with NATO and familiarity with NATO Information and Knowledge Management Policies.

Education/Training

• Familiarity with tools and technology used by NATO or Allied Nations for managing information and data assets.

• Experience with SharePoint for managing workflows, automating tasks and improving information sharing and collaboration.

• Strong understanding of information architecture principles.

Language

• Very good knowledge of both NATO official languages.

• Knowledge of other European language(s).

5. COMPETENCIES

Requested personal attributes :

a) Reliability, trustworthy, discreet, with high sense of responsibility showing tact

b) Good judgment.

c) Ability to take initiative and work independently.

d) Should possess a flexible approach allowing the incumbent to respond reliably and competently to changing requirements.

e) Capable of working in a demanding scientific international environment.

f) Diplomacy and propriety in order to work harmoniously with colleagues and other staff, both civilian and military, from NATO and non-NATO Nations, as well as with staff from private scientific/industrial organizations.

Managerial Responsibilities

The incumbent works in very close coordination and cooperation with other members of the IKM Office. He/she will also work closely with CSO Branches and Panel/Group Offices.

Professional Contacts

Liaises with information and knowledge management experts from across the Alliance; develops relationships with other NATO bodies/agencies (e.g. ACT, NCIA) where relevant and necessary; leverages connections with other relevant IM/KM organizations that may benefit the STO.

6. SECURITY CLEARANCE LEVEL

The applicant must be eligible for a NATO Secret security clearance.

7. WORKING ENVIRONMENT

Normal office work environment, with occasional long hours and travels abroad.

8. EMPLOYMENT TERMS AND CONDITIONS

The position is at grade G15. The starting basic monthly salary will be Euro 7,424.70 (estimated 2025 salary value), NOT exempt from income tax. Specific allowances may apply, depending on personal circumstances of the incumbent.

In accordance with the NATO Civilian Personnel Regulations, the successful candidate will be offered a six months contract, which may, on conditions, be extended up to a further six months.

The appointment is subject to the receipt by the CSO of a security clearance (provided by the national Authorities of the incumbent) and to the delivery of a certificate of medical fitness by the CSO Medical Advisor.

9. APPLICATION PROCEDURE

Only nationals of the 32 NATO member countries can apply for this position.

Applications must be submitted as follows, as applicable:

• For NATO serving civilian Staff members only: please apply via the internal recruitment portal (for more information, please contact your local Civilian HR Manager) .

• For all other applicants:

A Selection Panel will evaluate the applications. Applicants who pass the initial screening by the Selection Panel will be invited to attend an interview with the Selection Panel (by end of January 2026).

Candidates will attach a resume, an application letter and educational qualifications certificates to their NTAP application.

Due to the large number of potential candidates, telephone or email enquiries cannot be dealt with.

Notes : NATO as employer values diverse backgrounds and perspectives and is committed to recruiting and retaining a diverse and talented workforce. NATO welcomes applications of nationals from all Member States and strongly encourages women to apply. According to the NATO Civilian Personnel Regulations, Staff members are appointed on the condition that they are over 21 and under 60 years of age at the time of taking up their appointment. However, appointment may be offered to candidates of 60 years of age or more provided that the expiry date of the contract is not later than the date at which the candidate attains the age of 65.