Project Administrator

The role of the Project Administrator supporting projects includes, but is not limited to, the following aspects:
- Provide day-to-day administrative support to project managers and wider project teams.
- Maintain project documentation including registers, trackers, action logs, risk logs, and meeting minutes.
- Schedule and coordinate project meetings, workshops, and reviews, including preparation of agendas and materials.
- Assist with the preparation of reports, dashboards, and presentations for internal and external stakeholders.
- Ensure timely follow-up on actions, decisions, and deliverables from project meetings.
- Liaise with internal departments and external contractors or suppliers as required.
- Assist in onboarding new team members and ensuring access to systems, tools, and project documentation.
- Support the continuous improvement of administrative and project support processes.

The role of the Project Administrator managing secondments includes, but is not limited to, the following aspects:
- Coordinate and administer secondment agreements, extensions, and contractual changes as necessary.
- Maintain accurate records of all secondment arrangements, including start/end dates, host departments, and approval documents.
- Track and report on secondment status, upcoming renewals, and changes, ensuring relevant stakeholders are informed.
- Generate billing information and raise billing requests for seconded individuals.
- Monitor the financial performance of secondment contracts, conduct regular reporting, and implement corrective actions where necessary.
- Contribute to continuous improvement of secondment processes and administrative tools.

A Project Administrator will demonstrate some project process knowledge and practical experience in a project environment, particularly within regulated industries. They will be a dynamic individual with a passion for driving successful projects and ensuring safety and quality standards are met.

Experience, Skills & Knowledge:
- Excellent verbal and written communication skills, with the ability to engage stakeholders at all levels and ensure that complex information is conveyed clearly.
- Awareness of basic project management principles and processes.
- Strong organisational and record-keping abilities.
- Awareness of safety, quality and compliance requirements.
- Foundational analytical and problem-solving skills, with the ability to make informed decisions based on data and project requirements.
- Effective time management and organisational skills, with the ability to manage multiple tasks simultaneously, ensuring deadlines and budget targets are met.
- High attention to detail, particularly in the review and interpretation of project documents, financial data, and project specifications.
- A good working knowledge of Microsoft Office software (Word, Excel, PowerPoint).

Behaviours:
- Proactive, solution-oriented, and collaborative.
- Eagerness to learn and develop, and motivation to progress in project management.
- Ability to adapt to changing project requirements, timelines, and environments, maintaining a calm and structured approach under pressure.
- Friendly, approachable, and focused on delivering a positive project outcome.

A Project Administrator will demonstrate some project process knowledge and practical experience in a project environment, particularly within regulated industries. They will be a dynamic individual with a passion for driving successful projects and ensuring safety and quality standards are met.

Experience, Skills & Knowledge:
- Excellent verbal and written communication skills, with the ability to engage stakeholders at all levels and ensure that complex information is conveyed clearly.
- Awareness of basic project management principles and processes.
- Strong organisational and record-keping abilities.
- Awareness of safety, quality and compliance requirements.
- Foundational analytical and problem-solving skills, with the ability to make informed decisions based on data and project requirements.
- Effective time management and organisational skills, with the ability to manage multiple tasks simultaneously, ensuring deadlines and budget targets are met.
- High attention to detail, particularly in the review and interpretation of project documents, financial data, and project specifications.
- A good working knowledge of Microsoft Office software (Word, Excel, PowerPoint).

Behaviours:
- Proactive, solution-oriented, and collaborative.
- Eagerness to learn and develop, and motivation to progress in project management.
- Ability to adapt to changing project requirements, timelines, and environments, maintaining a calm and structured approach under pressure.
- Friendly, approachable, and focused on delivering a positive project outcome.